Standing Committees: Charges & Membership


Executive Committee of Governance

Membership:

  • Governance President
  • Governance Vice-President
  • 2 from each Academic Division
  • 1 Professional Staff
  • 1 Support Staff
  • 1 Student Senate representative

Ex Officio:

  • College President
  • Faculty Council of Community Colleges (FCCC) Delegate

Charge:

The Executive Committee shall perform the following functions: provide a forum for dialogue on issues of importance to the College Assembly; propose the formation or dissolution of Standing Committees to the Assembly; form, charge, and determine the life of Ad Hoc Committees of the governance system as may be needed; examine the work of the various committees, preventing the duplication of effort and ensuring the carrying out of committee charges; prepare the agenda for Assembly Meetings; determine whether proposals or reports are in proper form for distribution or presentation; determine and enforce proper routing procedure of all proposals intended for action; ascertain the highest level of approval required for all proposals; distribute copies of reports or proposals that have been approved; record and file such proposals or reports.

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Academic Policy Committee

Membership:

  • 2 from each Academic Division
  • 1 Professional Staff (Student Services)
  • 1 Professional Staff (Library)
  • 2 Student representatives

Ex Officio:

  • VP Academic Affairs (or designee)
  • Director of Admissions & Recruitment
  • Registrar/Records and Registration

Charge:

The APC reviews and updates academic policies and recommends the creation of new policies or the amendment of existing ones wherever necessary. The committee should anticipate problems and issues on its own as well as responding to requests channeled to the committee through the campus Governance system. When necessary, the APC may request that the Executive Committee form an ad-hoc committee to investigate a specific issue.

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Academic Technology Committee

 

Membership: 

 

  • 2 from each Academic Division (highly encourage one representative to be from a department that relies heavily on technology)
  • CTLT Coordinator
  • Instructional Technology Coordinator
  • 1 Professional Staff (Library)
  • 1 Professional Staff (Student Services)
  • 1 Student representative

Ex Officio: 

  • VPAA (or designee)
  • VP-CIO (or designee)
  • CAPE representative (professional staff)
  • Institutional Planning, Assessment & Research Officer

Charge: 

The Academic Technology Committee will:

  • Identify faculty and student academic technology needs.
  • Make recommendations regarding college-wide academic technology issues.
  • Recommend technology related professional development in conjunction with the CTLT

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Assessment Advisory Committee

Membership:

  • 2 from each Academic Division
  • 1 Professional Staff representative from each area below:
  • Administrative Services
  • Student Services
  • Institutional Advancement
  • Academic Affairs
  • 1 Support Staff
  • 1 Student representative

Ex Officio:

  • Institutional Planning, Assessment & Research Officer
  • VP Academic Affairs (or designee)
  • VP Student Services (or designee)
  • VP Institutional Advancement (or designee)
  • VP Administration & Finance (or designee)

Charge:

The Assessment Advisory Committee will work in collaboration with and as advisory to the Institutional Planning, Assessment & Research Officer on:

  1. The appropriateness and practicality of proposed assessment measures as applied to specific areas of the College;
  2. Faculty/staff development activities related to assessment and the development of a climate and culture of assessment throughout the College;
  3. The communication and utilization of assessment results, connecting those with the Strategic Plan and its related master plans, for external and internal institutional effectiveness reports;
  4. Communicate and collaborate with PBIE regarding assessment efforts related to institutional effectiveness, including the review of PBIE-prioritized initiatives as they align with the College's Strategic Plan, Master Plans, etc.

 

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Athletic Advisory Committee

Membership:

  • 2 from each Academic Division
  • 1 Professional Staff (Student Services)
  • 1 Support Staff
  • 2 Student representatives

Ex Officio:

  • Director of Athletics
  • Movement Science Chair

Charge:

The AAC helps develop long-term policies and procedures for the college’s athletic program, following Title IX Guidelines and NJCAA Region XV and Mid-Hudson Conference regulations, including reviewing faculty needs, academic standards, advisement, counseling, recruitment standards, and coaching requirements; participates in the development of strategies on how best to utilize the athletic program for recruitment and retention of all students; conducts an ongoing review of the policies and procedure manual of the college’s athletic program; and acts as a forum to discuss the handling of specific problems either identified by or presented to the committee.

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Campus Safety and Security Advisory Committee

Membership:

  • 2 from each Academic Division
  • 1 Professional Staff (Advising & Counseling)
  • 2 Support Staff
  • 1 Support Staff (Maintenance)
  • 4 Students (State mandate: comm. to be 1/3 students)

Ex Officio:

  • Director of Health Services
  • Director of Facilities
  • Director of Safety and Security
  • Disability Specialist from Accessibility Services
  • Human Resources

Charge:

The committee reviews campus safety, security, and health issues and concerns. The committee evaluates campus security policies and procedures recommending changes as needed. Pursuant to section 6432 of Article 129-A of New York State Education Law, the committee shall specifically review current policies and procedures for educating the campus community about prevention, counseling, and reporting of sexual assault. The committee shall file an annual report, in writing, to the college president or chief administrative officer on its findings and recommendations, and such report shall be available upon request. The College must file an annual safety report with the Commissioner of Education.

 

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Committee for Institutional Diversity and Equity

Membership:

  • 2 from each Academic Division
  • 2 Support Staff
  • 1 Professional Staff
  • 2 Students

Ex Officio:

  • Diversity Coordinator
  • Affirmative Action Officer
  • Senior AVP Newburgh Campus (or designee)
  • Disability Specialist from Accessibility Services
  • Director of Student Activities (or designee)

Charge:

The Committee for Institutional Diversity and Equity will:

  1. Review suggested revisions and recommend revisions to the Affirmative Action manual.
  2. Advise and collaborate with Human Resources regarding continuing attempts to more closely match potential new employees' demographics with student and county demographics.
  3. Direct strategies to infuse diversity and equity into all aspects of campus life, academic and non-academic.
  4. Assist the Diversity Coordinator in coordinating educational programming that celebrates diversity and equity.
  5. Serve as a forum to discuss and act upon issues pertaining to institutional diversity and equity and make suggestions regarding strategies on how to resolve such issues.

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Curriculum Committee

Membership:

  • 3 from each Academic Division
  • 1 Professional Staff (Advising & Counseling or Admissions)
  • 2 Professional Staff (Student Services)
  • 1 Professional Staff (Library)
  • 2 Student representatives

Ex Officio:

  • Registrar or designee
  • VP Academic Affairs (or designee)
  • Advising & Counseling OR Admissions (whichever is not a voting member)

Charge:

In accordance with the established Curriculum Committee procedures, the committee examines, evaluates and makes recommendations on all changes in the curricula offerings of the college.

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Developmental Education Committee

Membership:

  • 2 from each Academic Division
  • 1 Developmental Writing Representative
  • 1 Developmental Reading Representative
  • 1 Developmental Math Representative
  • 1 Professional Staff (Student Service)
  • 2 Student representatives

Ex Officio:

  • VP Academic Affairs
  • Coordinator of Developmental Education
  • Academic Advisor/Counselor - Developmental Education
  • VP Student Services (or designee)
  • 1 Student Support Initiatives
  • Director of Educational Partnerships

Charge:

The committee serves in an advisory capacity on developmental education at the College; makes recommendations for improvement of any services to students in developmental education, requesting and reviewing pertinent data as needed; and makes suggestions or provides input on policies and procedures related to students in developmental education. In addition, it provides representation on the Developmental Education Review Board. (revised charge approved by Executive Committee, Nov.9, 2005)

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Faculty and Staff Development Committee

Membership:

  • 2 from each Academic Division
  • 1 Professional Staff (Administration & Finance)
  • 1 Professional Staff (Student Services)
  • 1 Professional Staff (Library)
  • 1 Support Staff

Ex Officio:

  • VP Academic Affairs (or designee)
  • Coordinator Center for Teaching and Learning

Charge:

The committee encourages professional growth for the College community. The committee establishes and reviews college-wide criteria and procedures for distributing professional development funding of conferences, course-work and mini-grants. The committee reviews and approves applications for support through the Faculty and Staff Development Fund based on its annual budgetary limits. The committee is advisory to and makes programming recommendations for the Center for Teaching and Learning. It also serves as a college-wide resource for directing requests for professional development needs. .

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Planning & Budgeting for Institutional Effectiveness Committee (PBIE)

Membership:

  • 3 from each Academic Division (at least one Assoc. or Full Professor)
  • 1 Professional Staff (Administration & Finance)
  • 1 Professional Staff (Student Services)
  • 1 Support Staff
  • 1 Non-Credit Representative
  • 1 Student Representative

Ex Officio:

  • Office of Institutional Research & Planning
  • Director of Library
  • Academic AVP
  • VP/CIO (or designee)
  • Student Services AVP
  • Senior AVP Newburgh (or designee)
  • Comptroller or Coordinator of Budgets
  • Chair of Assessment Advisory Committee

Charge:

This is a standing committee of College Governance that has overall responsibility for recommending to the President’s Cabinet the goals, performance outcomes, and the allocation of resources necessary to meet the priorities of the Strategic Plan. The committee also reviews annually the performance effectiveness of the College, as reported by the Assessment Advisory Committee, in relation to those goals and in the use of those resources.

Specifically, the committee:

  1. establishes a process, based on openness, transparency and collaboration, for the acquisition and review of college-wide plans and their related requests for budget support;
  2. prioritizes plans and related budget requests guided by division/department mission and goals that support the main elements of the Strategic Plan (the Academic Master Plan, as well as the Facilities, Technology, Resource Development, and Enrollment Management plans);
  3. justifies the allocation of resources in relation to the Strategic Plan;
  4. reviews annually the effective use of such resources, as reported to PBIE by the Assessment Advisory Committee and the Coordinator of Assessment;
  5. recommends updates to the priorities of the Strategic Plan, and recommends changes in the college’s operations to meet those priorities, based on Assessment Advisory Committee reports and institutional planning information.

Professional Recognition and Awards Committee

Membership:

  • President of College Governance (or designee)
  • 1 faculty from each Academic Division (not Department Chair/Assistant Chair/Coordinator)
  • 2 Academic Department Chairs/Asst Chairs/Coords
  • 1 Professional Staff
  • 1 Professional Staff (Library)
  • 2 Support Staff
  • 2 Administrators (VPs/AVPs)
  • 2 Student Representatives

Ex Officio:

  • President of the College (or designee)

Charge:

This committee is responsible for establishing and coordinating the process for nominating candidates for the SUNY Orange Recognition of Excellence Awards, our local college awards for excellence. Categories for awards will include faculty, librarian, administration, professional staff and support staff.

The committee will:

  1. formulate and publicize an annual agenda and calendar for the awards process
  2. establish the criteria for each award category, paralleling to the greatest extent possible the criteria for the SUNY Chancellor's Awards
  3. seek nominations throughout the college community
  4. develop and distribute supporting nomination documents
  5. select finalists based upon the selection criteria
  6. forward award finalists to the President of the College
  7. continuously review and realign selection criteria as appropriate

Additionally, the committee will forward to the President of the College documentation for award winners eligible for consideration for the SUNY Chancellor's Awards.

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Scholarship and Financial Assistance Committee

Membership:

  • 2 from each Academic Division
  • 1 Professional Staff (Student Services)

Ex Officio:

  • Director of Financial Aid

Charge:

The committee nominates returning students for scholarships to SUNY Orange, nominates graduating students for scholarships for continued study, and recommends to the College and the President policies governing the College’s Student Financial Assistance Program.

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Social Committee

Membership:

  • 2 from each Academic Division
  • 1 Professional Staff
  • 1 Support Staff

Ex Officio:

  • OCCC Association
  • Human Resources

Charge:

The committee plans and carries out social events sponsored by College Governance. These include a Holiday Party, Appreciation Day, and the Retirement Dinner. They may also include other special events which Campus Governance may decide to sponsor or support.


Sustainability Committee

Membership:

  • 1 from each Academic Division
  • 1 Professional Staff (Academic Affairs)
  • 1 Professional Staff (Administration & Finance)
  • 1 Professional Staff (Institutional Advancement)
  • 1 Professional Staff (Student Services)
  • 1 Professional Staff (Information Technology)
  • 1 Support Staff
  • 1 Newburgh campus representative at-large from among the faculty, professional staff or support staff at the campus
  • 1 Student Senate representative

Ex Officio:

  • VP Administration & Finance (or designee)

  • VP Academic Affairs (or designee)

  • Director of Facilities
  • Sustainability Coordinator

Charge:

The Sustainability Committee will:

  1. Advise and collaborate with the Sustainability Coordinator regarding the prioritization of initiatives contained in, and overall implementation of, the Sustainability Plan.
  2. Promote sustainability at the College through whatever projects and initiatives the Committee and Coordinator deem appropriate. Such projects could include the design and scheduling of events; posting of relevant information; supporting the development of new curricula; and any other such initiatives which further the goals stated in the Plan.
  3. To the greatest extent, engage student clubs, the Student Senate and the student body at large in any activities that would further the goals of the Plan.
  4. Assist the Coordinator in the development of such partnerships with relevant sectors of the College and with other colleges, organizations and the community at large which would further the goals of the Plan. 
  5. Assist the Coordinator in evaluating the success of all elements contained in the Plan.   

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