Standing Committees:
Charges & Membership Distribution
Academic Year 2010-2011
- Executive Committee of Governance
- Academic Policy Committee
- Assessment Advisory Committee
- Athletic Advisory Committee
- Campus Safety and Security Advisory Committee
- Committee for Institutional Diversity and Equity
- Curriculum Committee
- Developmental Education Committee
- Faculty and Staff Development Committee
- Information Technology Committee
- Planning & Budgeting for Institutional Effectiveness Committee (PBIE)
- Professional Recognition and Awards Committee
- Scholarship and Financial Assistance Committee
- Social Committee
- Sustainability Committee
Executive Committee of Governance
Membership:
- Governance President
- Governance Vice-President
- 2 from each Academic Division
- 1 Professional Staff
- 1 Support Staff
- 1 Student Senate representative
Ex Officio:
- College President
Charge:
The Executive Committee shall perform the following functions: provide a forum for dialogue on issues of importance to the College Assembly; propose the formation or dissolution of Standing Committees to the Assembly; form, charge, and determine the life of Ad Hoc Committees of the governance system as may be needed; examine the work of the various committees, preventing the duplication of effort and ensuring the carrying out of committee charges; prepare the agenda for Assembly Meetings; determine whether proposals or reports are in proper form for distribution or presentation; determine and enforce proper routing procedure of all proposals intended for action; ascertain the highest level of approval required for all proposals; distribute copies of reports or proposals that have been approved; record and file such proposals or reports.
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Academic Policy Committee
Membership:
- 2 from each Academic Division
- 1 Professional Staff (Student Services)
- 1 Professional Staff (Library)
- 2 Student representatives
Ex Officio:
- VP Academic Affairs
- Director of Admissions
- Registrar
Charge:
The APC reviews and updates academic policies and recommends the creation of new policies or the amendment of existing ones wherever necessary. The committee should anticipate problems and issues on its own as well as responding to requests channeled to the committee through the campus Governance system. When necessary, the APC may request that the Executive Committee form an ad-hoc committee to investigate a specific issue.
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Assessment Advisory Committee
Membership:
- 2 from each Academic Division
- 1 Professional Staff representative from each area below:
- Administrative Services
- Student Services
- Institutional Advancement
- Academic Affairs
- 1 Support Staff
- 1 Student representative
Ex Officio:
- Institutional Planning, Assessment & Research Officer
- VPAA
- VPSD
- VPIA
- VPAF
Charge:
The Assessment Advisory Committee will work in collaboration with and as advisory to the Institutional Planning, Assessment & Research Officer on:
- the appropriateness and practicality of proposed assessment measures as applied to specific areas of the College;
- the agreement on and communication of common language and terminology related to assessment for use college-wide;
- faculty/staff development activities related to assessment and the development of a climate and culture of assessment throughout the College.
- the communication and utilization of assessment results, connecting those with the Strategic Plan and its related master plans, for external and internal institutional effectiveness reports;
In addition, the committee will:
- communicate directly with PBIE regarding all assessments, and regularly reporting to and advising PBIE on the progress towards outcomes of PBIE-prioritized initiatives and the College’s Strategic Plan.
- The chair of this committee will sit ex officio on the PBIE Committee.
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Athletic Advisory Committee
Membership:
- 2 from each Academic Division
- 1 Professional Staff (Student Services)
- 2 Student representatives
Ex Officio:
- Director of Athletics
- Chair, Movement Sciences
Charge:
The AAC helps develop long-term policies and procedures for the college’s athletic program, including reviewing faculty needs, academic standards, advisement, counseling, recruitment standards, and coaching requirements; participates in the development of strategies on how best to utilize the athletic program for recruitment and retention of all students; conducts an ongoing review of the policies and procedure manual of the college’s athletic program; and acts as a forum to discuss the handling of specific problems either identified by or presented to the committee.
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Campus Safety and Security Advisory Committee
Membership:
- 2 from each Academic Division
- 1 Professional Staff (Counseling)
- 2 (General) Support Staff
- 1 (Maintenance) Support Staff
- 4 Students (State mandate: comm. to be 1/3 students)
Ex Officio:
- Director of Health Services
- Director of Facilities
- Director of Safety and Security
- Advocate for Students with Disabilities
- 1 Human Resources representative
Charge:
The committee reviews campus safety, security, and health issues and concerns. The committee evaluates campus security policies and procedures recommending changes as needed. Pursuant to section 6432 of Article 129-A of New York State Education Law, the committee shall specifically review current policies and procedures for educating the campus community about prevention, counseling, and reporting of sexual assault. The committee shall file an annual report, in writing, to the college president or chief administrative officer on its findings and recommendations, and such report shall be available upon request. The College must file an annual safety report with the Commissioner of Education.
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Committee for Institutional Diversity and Equity
Membership:
- 2 from each Academic Division
- 2 Support Staff
- 1 Professional Staff
- 2 Student representatives
Ex Officio:
- Affirmative Action Officer
- Director, Newburgh Extension Center
- 1 Member of the Cabinet
- Advocate for Services to Students with Disabilities
- 1 Student Support Services
Charge:
The committee reviews and updates Affirmative Action plans, policies, and procedures; recommends to the President the creation of new policies and procedures or the amendment of existing ones; anticipates issues pertinent to institutional diversity or equity; serves as a forum to discuss and act upon such issues; and participates in the development and implementation of strategies and activities to achieve the goals of the committee.
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Curriculum Committee
Membership:
- 3 from each Academic Division
- 2 Professional Staff (Student Services)
- 1 Professional Staff (Library)
- 2 Student representatives
Ex Officio:
- Registrar or designee
- 1 Office of Academic Affairs
Charge:
The committee reviews all proposals for changes in the curricula offerings of the college, including new curricula and courses as well as major revisions of existing curricula and courses. The committee also examines and makes recommendations concerning qualitative and quantitative standards, including academic entrance criteria, for all associate degree and certificate programs. The Curriculum Committee Handbook and the forms used in presenting proposals should be reviewed and updated as necessary.
The committee will examine, evaluate, and make recommendations on all new courses, curricula, and two-credit or more special topics courses which: (1) have been approved by an initiating academic department or departments, (2) have been circulated to the other academic department chairs for review and commentary within 30 days, and (3) are in compliance with Orange County Community College, SUNY, and State Education Department guidelines.
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Developmental Education Committee
Membership:
- 2 from each Academic Division
- 1 Developmental Writing Representative
- 1 Developmental Reading Representative
- 1 Developmental Math Representative
- 1 Professional Staff (Student Services)
- 2 Student representatives
Ex Officio:
- VP Academic Affairs
- Coordinator of Developmental Education
- Academic Advisor/Counselor - Developmental Education
- VP Student Services
- 1 Student Support Services
- Director of Educational Partnerships
Charge:
The committee serves in an advisory capacity on developmental education at the College; makes recommendations for improvement of any services to students in developmental education, requesting and reviewing pertinent data as needed; and makes suggestions or provides input on policies and procedures related to students in developmental education. In addition, it provides representation on the Developmental Education Review Board. (revised charge approved by Executive Committee, Nov.9, 2005)
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Faculty and Staff Development Committee
Membership:
- 2 from each Academic Division
- 1 Professional Staff (Administration and Finance)
- 1 Professional Staff (Student Services)
- 1 Support Staff
- 1 Professional Staff (Library)
Ex Officio:
- VP Academic Affairs (or designee)
- Coordinator Center for Teaching and Learning
Charge:
The committee encourages the professional growth of the College community. It establishes and reviews college-wide criteria and procedures for the distribution of professional development funds for coursework and mini-grants. It reviews and evaluates applications for financial support through the Faculty and Staff Development Fund based on its annual budgetary limits. The committee is advisory to, and makes programming recommendations for the Center for Teaching and Learning. It also serves as a college-wide resource for directing requests for professional development needs.
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Information Technology Committee
Membership:
The following lists the formal committee membership; however, as the committee deals with specific issues, input from users most directly impacted by the issues will be sought.
- 1 from each Academic Division
- 1 Applied Technology Department representative
- 1 Professional Staff (Library)
- 1 Professional Staff (CAPE)
- 1 Professional Staff (Student Services)
- 1 Professional Staff (Administration and Finance)
- 1 Professional Staff (ITS)
- 1 Support Staff representative (non-IT)
- 1 Student representative
Ex Officio:
- AVP for Technology
- Instructional Technology Coordinator
- Human Resources AVP (or designee)
- Institutional Planning, Assessment & Research Officer
- Records & Registration
Charge:
The Information Technology Committee will:
- provide user input to assist the AVP for Technology in cyclical updates to the Technology Master Plan;
- assist in devising, reviewing and updating technology-related end-user policies and procedures;
- establish a means of defining user needs, including needs for technology-related professional development;
- make recommendations regarding college-wide technology issues.
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Planning & Budgeting for Institutional Effectiveness Committee (PBIE)
Membership:
- 3 from each Academic Division (at least one Assoc. or Full Professor)
- 1 Professional Staff (Administration and Finance)
- 1 Professional Staff (Student Services)
- 1 Support Staff
- 1 Non-Credit Representative
- 1 Student representative
Ex Officio:
- 1 Institutional Planning, Assessment & Research Officer
- Director of Library
- 1 Academic AVP
- AVP for IT
- AVP for Student Services
- 1 Newburgh VP or designee
- 1 Comptroller or Coordinator of Budgets
- Chair of Assessment Advisory Committee (or designee)
Charge:
This is a standing committee of College Governance that has overall responsibility for recommending to the President’s Cabinet the goals, performance outcomes, and the allocation of resources necessary to meet the priorities of the Strategic Plan. The committee also reviews annually the performance effectiveness of the College, as reported by the Assessment Advisory Committee, in relation to those goals and in the use of those resources.
Specifically, the committee:
- establishes a process, based on openness, transparency and collaboration, for the acquisition and review of college-wide plans and their related requests for budget support;
- prioritizes plans and related budget requests guided by division/department mission and goals that support the main elements of the Strategic Plan (the Academic Master Plan, as well as the Facilities, Technology, Resource Development, and Enrollment Management plans);
- justifies the allocation of resources in relation to the Strategic Plan;
- reviews annually the effective use of such resources, as reported to PBIE by the Assessment Advisory Committee and the Coordinator of Assessment;
- recommends updates to the priorities of the Strategic Plan, and recommends changes in the college’s operations to meet those priorities, based on Assessment Advisory Committee reports and institutional planning information.
Professional Recognition and Awards Committee
Membership:
- President of College Governance or designee
- 3 Faculty - 1 from each Academic Division (not Department Chair/Assistant Chair/Coordinator)
- 2 Department Chairs/Assistant Chairs/Coordinators
- 2 Professional Staff (1 General and 1 Library)
- 2 Support Staff
- 2 Administrators (VPs/AVPs)
- 2 Student representatives
Ex Officio:
- President of the College or designee
Charge:
This committee is responsible for establishing and coordinating the process for nominating candidates for the SUNY Orange Recognition of Excellence Awards, our local college awards for excellence. Categories for awards will include faculty, librarian, administration, professional staff and support staff.
The committee will:
- formulate and publicize and annual agenda and calendar for the awards process
- establish the criteria for each award category, paralleling to the greatest extent possible the criteria for the SUNY Chancellor's Awards
- seek nominations throughout the college community
- develop and distribute supporting nomination documents
- select finalists based upon the selection criteria
- forward award finalists to the President of the College
- continuously review and realign selection criteria as appropriate
Additionally, the committee will forward to the President of the College documentation for award winners eligible for consideration for the SUNY Chancellor's Awards.
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Scholarship and Financial Assistance Committee
Membership:
- 2 from each Academic Division
- 1 Professional Staff (Student Services)
Ex Officio:
- Director of Financial Aid
Charge:
The committee nominates returning students for scholarships to SUNY Orange, nominates graduating students for scholarships for continued study, and recommends to the College and the President policies governing the College’s Student Financial Assistance Program.
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Social Committee
Membership:
- 2 from each Academic Division
- 1 Professional Staff
- 1 Support Staff
Ex Officio:
- 1 OCCC Association
- 1 Human Resources
Charge:
The committee plans and carries out social events sponsored by College Governance. These include a Holiday Party, Appreciation Day, and the Retirement Dinner. They may also include other special events which Campus Governance may decide to sponsor or support.
Sustainability Committee
Membership:
- 3 faculty from each Academic Division
- 1 Professional Staff (Academic Affairs)
- 1 Professional Staff (Administration and Finance)
- 1 Professional Staff (Institutional Advancement)
- 1 Professional Staff (Student Services)
- 1 Support Staff
- 1 Newburgh campus representative at-large from among the faculty, professional staff or support staff at the campus
- 1-3 Student Senate representatives
Ex Officio:
- VP Institutional Advancement
- Director of Facilities
- Sustainability Director
Charge:
The Sustainability Committee will:
- provide vision, guidance and advisement to the Director of Sustainability regarding the prioritization of initiatives contained in, and overall implementation of, the Sustainability Plan.
- promote sustainability at the College through whatever projects and initiatives the Committee and Director deem appropriate. Such projects could include the design and scheduling of events; posting of relevant information; supporting the development of new curricula; and any other such initiatives which further the goals stated in the Plan.
- to the greatest extent, engage student clubs, the Student Senate and the student body at large in any activities that would further the goals of the Plan.
- assist the Director and the Grants Office in the search and development of proposals for any grant opportunities that would further the goals of the Plan.
- assist the Director in the development of such partnerships with other colleges, organizations and the community at large which would further the goals of the Plan.
- assist the Director in the development and implementation of evaluation strategies that would clearly and accurately gauge the success of all elements contained in the Plan.
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