SUNY Orange County Community College 

TRAVEL APPROVAL REQUEST 

 
Directions: The Travel Approval Request and Liability Waiver Form must be completed for all local, state, and 
international trips. Once appropriate signatures are obtained, this form must be submitted, two weeks in advance, to 
the VP of Administration for final approval. International trips must be approved by the President by October 1st of the 
academic year in which the trip will be offered. Complete the following information and obtain the required 
signatures. 
Trip Organizer : Today’s Date: 
Phone # during trip: Departure Date: 
Return Date: 
Name of Course/Club: # of people participating: ______ 


Method of Transportation: (e.g. bus, van, student providing own transportation) 

 
Destination(s) & Purpose of Trip: 
Yes, “Waiver of Liability” forms will be collected from all participants by responsible party 2 weeks prior to 
travel date and will be filed with sponsoring department. In addition, the Trip Organizer must forward copies of 
waiver forms to the area Vice President (2) days prior to the date of trip. 
Faculty Class Trip(s) 
Department Chair Date 
Student Services Trip(s) 
Club Advisor Date 
Director of Student Activities Date 
International Study/Travel(s)* 
Associate Vice President Date 
President Date 
*Itinerary must be attached. Advertisement of trip is acceptable after approval from the President. 
*All participants must enroll in either a 1-credit seminar/course or a non-credit course through OCCC. 
*Participants are encouraged to obtain travel insurance. If they do not, they must so indicate on the waiver form. 
CAPE 
Director of Continuing & Prof. Education Date 


The signature of the Vice President for Administration below denotes final approval for all travel requests. 

 
Vice President Administration Date