PBIE minutes of Thursday, March 5, 2009

Present: Cynthia Richichi, Beverley Marchesani, Michelle Tubbs, Paul Basinski,
Gabriele Triefenbach-Kramer, Nadia Rajsz, David Kohn, Christine Work, Ming Wang,
Tom Stack, Alex Jakubowski

1. The minutes were approved by vote, with a minor correction to be done by Michelle
Tubbs.
2. Revisions to the Assessment Tool: Christine presented the proposal for changes to the
assessment tool for the PIP system. Discussion ensued regarding the clarification of the
"year" vs. "cycle". For example: Items approve in the 05-06 cycle is implemented in 06-
07. The Co-chairs will draft a memo explaining the cycles when the current schedule of
cycles is sent out to the college community.
    Discussion ensued concerning possible changes to the questions on the tool. Currently
two (2) yearly follow up progress reports are requested per each initiative. The long form
is requested at the end of the first year after approval. The short form is requested at the
end of the second year after approval. Christine clarified that the broad initiative may
have several sub-parts, i.e. having most current equipment in the Dental Hygiene
Department has a sub-part of requesting updated dental chairs. The sub-part may need to
be tracked for progress on implementation.
- Paul summarized that the current 2nd
Year form is one page, concise, and addresses the appropriate items.
-The 1st year form is more lengthy, owing to the need to assess anticipated and actual
outcomes.
- The committee is in agreement to retain the forms in their current format with the
current questions.
The committee further discussed accountability for use of funds in some way other than
to fund the original approved initiative. Paul commented on the need to preserve the
perception of openness and transparency of the process by requesting feedback on
whether or not the funds were used for the initiative for which they were appropriated.
Paul will confer with Rich Heppner concerning the issue.
3. Suggestions for the PBIE Procedure Manual are due to Paul and Michelle by next
week.
4. Update of the Cabinet Meeting: Resolutions was not forthcoming regarding what items
should be on the PIP (i.e. should staffing be on the system) Michelle and Paul reported
that they will meet with the Cabinet on April 8th at 8 a.m. to further explore the issue and
come to a resolution.
5. Open Forum:
- The next meeting will be on March 26th at 11:00 a.m. in the Music Room.
-Michelle reported that additions to the ex-officio membership were approved by vote at
yesterday's meeting
 -Gabrielle raised the issue of incorporation of upgrading the Nursing multisensory lab
with other initiatives, and whether such items should be reloaded if they are not funded
when bundled with other initiatives. Discussion ensued, but the issue is not yet resolved.
Respectfully submitted, Beverley Marchesani