Minutes of PBIE meeting December 3, 2009
Members present were Josephine Vondras, Ilene Castaldo, Christine Work, Cynthia Richichi, Gabrielle Treifenbach-Kramer, Abdel Farah, Cory Harris, Kathy Zurilla, Michael Roe, Joe Litow, Ming Wang, Michelle Tubbs, and Stephanie Lugo.
 	Initiatives were ranked according to PBIE policy. See email from Michelle (PBIE Initiative Rankings Excel file) for the final ranking.  All initiatives were assigned to the members and will have a rationale written to present to the cabinet. They are to be emailed to Michelle. Michelle and Cory will present them to Cabinet in January.
	Michelle presented an update on the meetings with the VP. The focus of the discussion was what should or should not go through PIP. We need to make the use of the PIP efficient and not over burden it with items that should go through department’s budgets.
       We still need to discuss a categorization of the initiatives to separate the basic needs versus visionary initiatives and to identify initiatives as new, enhanced, or maintenance.  A categorization based on the amount of money was discussed. When an initiative fits into a department’s budget it should not be put into the PIP system, and room should be made in the budgets for items they foresee needing.  
      A new format is being worked on.  Discussed handouts of the drafts of a budget request form and new forms for putting initiatives in the PIP system. They have more questions and will involve more work for the department heads who enter their requests. Whether or not it helps us in our decision making should be the reason for or against asking for more information. 
      Michelle presented the idea of including department chairs on the PBIE committee. Either having a department chair as one of the three from each division, or adding one as another member. The other thing we have to decide on is whether they should be voting or ex-officio. 
	Respectfully submitted
	Ilene Castaldo

Approved 1/28/10