October 15, 2009
Present: Michelle Tubbs, Cory Harris, Kathy Zurilla, Josephine Vondras, Debbie Horowitz, Ilene Castaldo, Paula Crawford, Michael Gaawronski, Michael Roe, Roslyn Smith, Gabriele Triefenbach-Kramer, JoAnn Hamburg, Christine Work, Stephanie Lugo
Excused:  Abdelaziz Farah, Joe Litow
* Motion to vote on minutes from October 1st (Ming)
o 2nd by Paula
o Vote passes 8 in favor 1 abstention
* Motion to vote on minutes from October 8th (Eileen)
o 2nd by Michelle
o Vote Passes 8 in favor 2 abstentions
* Discussions started with mentioning of continuing conversation from October 8th’s meeting, on the attendance of the open forum.
* Policy and procedure manual, questions as to it being discussed at cabinet, very little discussion on it, as well as on unranked initiative policy.
* Meeting to be focused on items 4 and 5 on agenda
* Brainstorms on how to improve PIP system.
o Josephine proposed that there should be a distinction between new initiatives and routine maintenance issues.
o Christine commented that we should not solely focus on new initiatives.
o Consensus that there should be a recycling furniture plan in place, so that PBIE can focus on greater initiatives.
o PIP system should be used for both planning and prioritizing , but not every plan should go into prioritization
o Michael proposed that categories such as: New, Continuing/ expansion, and Maintenance,  can be implemented
o All area/Dept plans should be submitted or at least the beginning of the plan, so it can be viewed by college community.
* Open Forum and ways to improve
o Initial person to submit initiative should present, not AVP’s or VP’s
o Forum should be used to ask questions, not for presentations
o IF all field s of PIP system entered presentations would not be needed
o PBIE should meet with depts. Heads and VP’s for individual Q & A
Meeting adjourned at five minutes to 5pm. 

Approved 10/29/09