Orange County Community College
Planning and Budgeting for Institutional Effectiveness (PBIE) Committee
Minutes from 10/1/09
Present:  Michelle Tubbs (Chair), Cory Harris(Co-Chair), Ilene Castaldo, Paula Crawford, Abdel Farah,      Jo Ann Hamburg, Debbie Horowitz, Susan Parry, Michael Roe, Josephine Vondras, Ming Wang, Christine Work
Excused:  Cynthia Richichi, Gabe Kramer, Joe Litow 

1. Motion was made by Abdel Farah to accept the minutes from the September 17th meeting, with second by Paula Crawford.  Vote:  Yes 10, No 0, Abstain 1.

2. Michelle announced committee membership changes and openings:
* Debra Horowitz replaces David Kohn representing non-credit
* Ilene Castaldo replaces Jean Halpern and Kathleen Zurillo replaces Bev Marchesani -all representing Health Professions.
* A student representative is still needed to serve on this committee

3. Michelle reminded the committee that open forum is scheduled for Tuesday, October 6th from 10:30 to 1pm in BT 207.  At that time, the VP’s from all areas will discuss their respective initiatives.  All members of this committee should attend and should also review the VP rankings as well as the initiative details prior to the open forum.

4. Michelle and Cory represented PBIE at the 9/24 meeting with President Richards, VP’s and Governance.  Please see the summary of the meeting that was emailed to committee members.
* PBIE will collaborate with the Assessment Committee since assessment is a very important part of the planning process.  

5. Mike and Abdel are working with Gabe and Cynthia on ways to improve the PBIE website.  If anyone on the committee has suggestions, please bring them to the committee for discussion.

6. The committee’s Policies and Procedures manual has not yet been reviewed by Executive Committee or Cabinet.  We expect suggestions for edits.



7. Between now and November 13th, the committee will be responsible for deciding which initiatives will be brought forward to Cabinet.  Those initiatives will require PBIE rankings, as well as narratives explaining PBIE rankings.  In addition, these rankings will update the PIP system. Michelle expects that our rankings will be determined by October 29th.  The results of our work will then go forward to Cabinet for their December meeting. Michelle encourages committee members to review the criteria for ranking initiatives found in the Policy and Procedures Manual.  Christine Work also has a ranking rubric that was used last year.

8. Michelle initiated discussion on what suggestions the committee had for how to make the PBIE process a natural part of the college culture.  The discussion included thoughts on the need to make the process relevant to all stakeholders and the need for clarity on what constitutes a “new initiative” vs. an ordinary budget request.  This possibly leads to confusion about what should be submitted to the PIP


9. The location of the next meeting will be in LIB 221 on Thursday, October 8th.

10. Meeting was adjourned at 4:30 pm

Respectfully submitted,

Josephine Vondras
Approved 10/15/09

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