Emergency Procedures

EMERGENCY PROCEDURES

What is an emergency? 

The Federal Emergency Management Administration defines an emergency as any unplanned event or unforeseen combination of circumstances that can cause significant injuries or death to employees, customers, or the public; or that can disrupt operations, shut down our business, cause physical or environmental damage, or threaten our facility’s financial standing or public image (Emergency Management Guide for Business and Industry).

In an emergency, what should you do?

  1. Evacuate upon advice of security personnel
  2. Leave the affected area/building immediately using the closest available clear exit.  If circumstances permit, notify your supervisor and others in the immediate area of the emergency. Those able to assist or direct others to evacuate should do so. 
  3. Notify the Office of Campus Safety and Security or 911 Emergency Services
  4. Call Security directly at ext. 4710/77,


    OR

  5. Dial “0” for the campus operator during regular business hours from 8am to 7pm and ask to be connected to the Office of Campus Safety and Security,
  6. Dial 9-911 from any campus office phone, 


    OR


  7. Dial 911 from any campus pay phone (no coin required).
  8. In case of fire, pull the fire alarm as you depart the building.
  9. “Secure-in-place” procedures (lock down) may occur by advice of security personnel

How can you prepare for an emergency?

Identify emergency exits, posted evacuation routes, and fire alarm boxes for your area.  Know alternate exits in case the closest exit to you is blocked or unusable.

Fire Safety -  remember R.A.C.E.  Rescue, Alarm, Confine, Evacuate.  Explosive Devices – open windows and close doors upon evacuating.

Participate in all scheduled evacuation/fire drills in cooperation with Security/emergency personnel.

To obtain more detailed information

For more detailed information concerning emergency preparedness, consult the SUNY Orange Crisis Management Plan. The Plan is posted on the Campus Safety and Security website or is available from the Director of Campus Safety and Security.

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Hazard Communication Program

SUNY Orange has developed a compliance program to meet the requirements of the Federal (OSHA) Hazard Communication Standard and the Laboratory Right-to-Know Standard.  The intent of both of these statutes is similar and very positive.  An informed employee is better prepared to work and live safely with those hazardous materials that have become part of our everyday lives.  OSHA instituted the “Lab Safety Standard” to provide specific guidance to those who work in the non-industrial environment of the college laboratory.

The SUNY Orange program provides a framework for training employees to work safely with the hazardous materials in their workplaces.  They learn how to obtain further information about hazardous materials, and how to handle emergency situations.  Initial training is provided immediately to newly hired employees.  Supervisors train their people on new procedures and new materials during the year, and all employees are scheduled for annual Hazard Communication/Lab Safety training. Records of this training are maintained and available to employees and to NYS DOL-PESH. 

In addition to providing training, the College is required to compile a campus-wide inventory of hazardous substances, establish a file of Material Safety Data Sheets (MSDS) relating to the campus inventory, ensure that safety is a top priority in all laboratory activity, and documents the SUNY Orange Hazard Communication/ Laboratory Safety Programs through written plans.  The written Hazard Communication Plan and the written Chemical Hygiene Plan are available for review by employees at the office of the Director of Campus Safety and Security and in the Maintenance Office.

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Blood borne Pathogens Exposure Control Program

The OSHA Standard on Occupational Exposure to Blood borne Pathogens requires the College to have in place a program to control and minimize exposure to employees.  OSHA estimates that the standard will protect more than 5.6 million workers and prevent more than 200 deaths and 9,200 blood borne infections each year.

Methods of compliance with the standard include the use of universal precautions - “employers and employees must treat blood and certain body fluids as if infectious...”  The standard mandates engineering controls, work practices, personal protective equipment, and employee training to reduce on-the-job risks for all employees exposed to blood.

The OSHA Blood borne Pathogens Standard further requires the SUNY Orange Exposure Control Program to ensure

  • Hepatitis B vaccinations are made available, free of charge, to all employees who have occupational exposure to blood.
  • Post exposure evaluation and follow-up be made available, free of charge, to all employees who have had an exposure incident.
  • Warning labels or color coding is used to identify containers that are used to store or transport blood or other potentially infectious materials. 
  • Departmental training is conducted initially upon hire and annually thereafter.
  • Records of training and medical assistance are maintained and available to employees and to NYS DOL-PESH.

The standard requires that the College establish a written exposure control plan that identifies those tasks and procedures which entail occupational exposure to blood and other potentially infectious material.  The plan must specify how SUNY Orange will protect and train its employees.  The SUNY Orange Exposure Control Plan, which includes a copy of the OSHA Blood borne Pathogens Standard, is available for employee review at the Student Health Services Office Commons Building and at the Office of the Director of Campus Safety and Security Orange Hall.

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Work-Related Injury, Accident or Illness Including Exposure To Hazardous Material

An employee who has a work-related injury, accident or illness, or exposure to hazardous material must report the incident to his/her supervisor immediately and report to the Campus Nurse to complete an incident report.  The employee/supervisor must then contact Human Resources at ext. 4572.  All such incidents require the completion of an Accident Report packet.   Packets are available from the Human Resources Office, Orange Hall.

If a job-related illness or injury recurs, the employee must complete a new Accident Report packet to document the latest incident.  Prior to seeking medical treatment (on a non-emergency basis), the employee must notify Human Resources at ext. 4572. 

Reporting a work-related injury, accident or illness within specified time frames allows the delivery of proper care and the timely, accurate processing of any Workers’ Compensation claim that may be necessary.  For general information about these procedures, or for assistance at the time of a work-related incident, please contact Human Resources, ext. 4572.

All accidents are reviewed by the Director of Campus Safety and Security. Accident Investigations are performed as needed. The summary log of Injuries and Illnesses required by New York State Public Employee Safety and Health is maintained by SUNY Orange. As mandated by New York State, the summary is posted on Campus from February 1st to April 30th each year. It can be found on official bulletin boards around campus.

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