Faculty & Staff Information
The College's 62nd Commencement Exercises will be held on Saturday, May 19, 2012. Below please find important Commencement information that is given to the graduates at rehearsal. Many of you may be familiar with the Commencement ceremony format however if you are new to the College this information may be useful.
Please familiarize yourself with the diagram. One is an outdoor plan and the other one is to be used in case of rain. To retrieve this document please make sure you are logged in to Novell and then navigate to P:\Commencement_Info. Then click on outdoor/indoor plan.doc (be patient as it might take a couple of seconds to retrieve this diagram).
You can also view and/or print the Academic Procession Line-up by navigating to P:\Commencement_Info. Then click on Academic Procession Line-up.xls and Cover Sheet for Academic Procession Line-up.doc. To find your place in the line-up press control F and type in your last name. This will bring you to your place in the line-up. Listed at the end are the names of those excused, those who will be sitting on the platform, and those who are on duty. If you are sitting on the platform you should assemble in the mansion where you will get instructions from Carol Murray.
Paul Basinski with the help of a few others will be organizing the line of March. If you need to sit in the shade (due to health issues) you should contact him at ext. 4828 or e-mail him at paul.basinski@sunyorange.edu
ORANGE COUNTY COMMUNITY COLLEGE
SIXTY- SECOND COMMENCEMENT EXERCISES
Saturday, May 19, 2012
10:00 a.m. SHARP
FORMATION
(Concourse Extension‑Horton Hall) LINE UP EARLY ‑ DON'T BE LATE.
The graduates will assemble in the Concourse area of Horton Hall at 9:25 a.m. SHARP. A band fanfare will assemble the graduates to formation at that time. The last fanfare call will be at 9:35. The faculty and emeriti will line up on the Orange Hall walkway. The platform party will form at Morrison Hall and will be at the end of the procession line. Formation time for faculty & emeriti will be 9:40 a.m.
At 9:45, staff members Steve Harpst and Neil Foley will REMOVE the names of the ABSENT GRADUATES from the list to be announced and REMOVE THEIR DIPLOMAS from the platform. Once the attendance is taken and the DIPLOMAS ARE REMOVED, (NO ONE) will be added to the procession. The formation will be completed at 9:45. At precisely 10:00 a.m., the procession will begin.
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IN CASE OF BAD WEATHER
EXERCISES WILL TAKE PLACE IN THE PHYS. ED. BUILDING, IN WHICH CASE:
Graduates will form in line in the upper corridors. The head of the line will be in the corridor which is near the snack bar (South field side.) The line will run through the observation deck of the handball courts and continue down the corridor adjacent to the P.E. offices, ending in the main lobby. The faculty and emeriti will form in the basement of the P.E. Building. The head of the line will be in the area adjacent to the main men's locker room (South field side), continue down the corridor and through the entrance level to the handball courts. The line may be long enough to extend beyond the handball court area down the adjacent corridor. They will march up the stairs to the upper corridor and into the gym. The Platform Party will form in Room 222.
In general, the setting in the gym will parallel the Alumni Green setting. Since the building will be crowded it is important that you pay strict attention to the student and the faculty formation leaders. After lining up, on signal from the Marshal‑of‑the‑Exercise, Professor Winter, the formation will proceed to the gymnasium.
FOLLOW THE DIAGRAM FOR THE GYMNASIUM SETTING.
Marching Order:
- (1) Marshal of the Exercise, Professor Stephen Winter
- (2) Chairman of Commencement, Paul Broadie, II
- (3) Student Marshal
- (4) Graduates
- (5) Professors Emeriti
- (6) Faculty & Staff
- (7) Alumni
- (8) Platform Party.
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PROCESSION AND CEREMONY (IMPORTANT)
The procession will begin promptly at 10 a.m. and will proceed to the Alumni Green. IT MUST BE EMPHASIZED THAT ALL GRADUATES WHO APPEAR AFTER THE FINAL ATTENDANCE IS TAKEN AT 9:45 A.M., WILL NOT BE INCLUDED IN THE CEREMONY.
Men only will remove their caps for the National Anthem and the Alma Mater.
Graduates will be seated upon the signal from Professor Winter and will remain seated until it is announced ‑
"Will the graduates please rise."
On signal from staff member Edmond Lugo, graduates in the front row will face left, walk out of their row and proceed to the platform to receive diplomas. When the first row begins to move to receive diplomas, the remaining graduates will be seated in order not to obstruct the view of the audience.
When the first row has reached the end of the far left seats (watch Mr. Lugo), the graduates of the second row will stand and follow behind the last graduate of the first row…the third row will follow the second…etc., through all the rows. Graduates will not go forward to receive their diplomas until their names are called (watch Mr. Harpst). Upon receiving diplomas, graduates will return to their original seats by entering their rows on the same side as when first seated and sit down immediately.
After all diplomas have been awarded Ms. Mindy Ross, Vice President, Newburgh Campus will instruct all graduates to move their tassels to the left signifying they are now Alumni of the College.
After the last speaker has delivered his/her speech Dr. Richards will instruct all assembled to rise for the playing of the Alma Mater. Professor Winter will lead the Recession.
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RECESSION
The aisle for the recession will be the aisle on the graduates' left. (as they are seated facing the platform). In the recession, the reverse order of the procession will be used ‑ i.e. Professor Winter (Marshal of the Exercise), the Platform Party, Professors Emeriti, Faculty & Staff, Alumni, Student Marshal and Graduates. In the recession the graduates march out last, after the faculty/staff/alumni. It is most important that the student marshal lead the graduates along the roadway passing the Library, Morrison Hall, Orange Hall, Sarah Wells Building to Harriman Hall before they break. This is to assure that there will not be a jam‑up at the end of the line.
IF GRADUATION HAS TO BE IN THE PHYSICAL EDUCATION BUILDING, space will not permit the graduates to recess (march out of the gym). Only the platform party and faculty will be in the recession. Graduates will remain at their seats in the Gym. When the music stops, graduates will then be free to leave, meet parents and friends, etc. Please advise your guests to leave the Physical Education Building as soon as possible to relieve congestion. They may leave from all doors marked "EXIT" including those directly out from the large gymnasium.
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ACADEMIC ATTIRE
All faculty, staff and graduates are required to wear academic regalia (caps & gowns). Immediately after rehearsal students are to proceed to the George F. Shepard Student Center where they will pick up their regalia. At this time eligible students who wish to purchase a gold honor cord may do so in the Bookstore. The price of the honor cord is $15.00. Students may keep their cap, gown and tassel as a memento of their achievement. If they lose their tassel they will have to pay a $5.00 fee.
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DIAGRAMS
Please familiarize yourself with the diagrams. One is an outdoor plan and the other one is to be used in case of rain.
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