SUNY Orange, "If you have the dream, we have the way!"

Vouchers

Voucher Request Forms should be submitted to the Business Office for invoice payment and reimbursements. The Request Form can be found below and should be filled out completely with departmental authorization. Vouchers must be submitted to the Business Office by Friday afternoon in order to have a check issued on Friday of the following week. Checks are issued every Friday unless otherwise notified. The College Community would be notified via a Grapevine Announcement when this occurs. Please note that all checks will be distributed via mail. They will no longer be available for pickup from the Business Office. If you require a more accessible version of any of the documents below, please contact Laurie Burns at (845) 341-4900.

Sales Tax

Please note that the College is exempt from paying sales tax and a tax exempt form must be used for all purchases that are taxable. There will be no reimbursement for any sales tax that has been paid. The Tax Exempt Form can be found below.

Travel Reimbursement

Employees will be reimbursed for travel expenses that are directly related to work duties. Mileage is reimbursed at a rate that is determined by the IRS. The current rate, as of July 1, 2011, is 55.5 cents per mile. This rate is normally adjusted each January and will be posted on this web site as well as in a Grapevine Announcement.

The mileage for trips to the Newburgh campus is 28 miles for a one way trip and 56 miles for a round trip.

Mileage distances for all SUNY Orange travel pertaining to Nursing and Rad Tech Clinicalscan be found either on this site or from your department.

Travel Expense Form

The Travel Expense Form found below can be used to breakdown expenses for a college

related trip.

Cash Advance Form

Hotel Reservations

There is a New York State Tax Exempt Form that must be completed for any reservations for NYS Hotels. Tax must be paid for any out-of-state hotel stays and will be reimbursed to the employee. The Tax Exempt Form ST-129 is available from the Business Office or on the New York State Comptroller Website†

Contact Information

Kim Paffenroth - 845-341-4910, Email: kim.paffenroth@sunyorange.edu

Betsy Ivanchukov - 845-341-4925, Email: lisabeth.ivanchukov@sunyorange.edu

Kirsten Elwood - 845-341-4902, Email: kirsten.elwood@sunyorange.edu

† Following this link will take you out of the SUNY Orange Web site. The college cannot be responsible for the content of this external web site.