Purchasing Department

Our Purchasing Department is here to facilitate and process the procurement of goods and services for the college. In order to process Purchase Requisitions in a timely manner, please fill out all paperwork as completely as possible. We look forward to assisting you!

Any questions regarding this process can be directed to:

Renee Arnold - Phone: 845-341-4780, e-mail:

Maria Sarett - Phone: 845-341-4852, Email:

Purchase Requisitions

Purchase Requisitions need to be completed with a departmental approval signature in order to purchase any goods and services. These should then be forwarded to our Purchasing Department, located in OH 220. Once a Purchase Requisition has been received, it must be approved by the Comptroller before a Purchase Order is issued. The order should not be considered placed until either verbal or written confirmation (green copy of the Purchase Order) is received from our office.

Telephone/Verbal Quotations

Telephone/Verbal Quotations are to be submitted with a Purchase Requisition in the following instances:

For Capital Equipment between $1,000 - $7,999. For Materials & Supplies between $1,000 - $19,999. Three price quotations must be submitted by the Requisitioner.

For Contract Services up to $20,000. Three price quotations must be submitted by the Requisitioner.

Appropriation Transfer Form

This form must be completed and have departmental approval in the event that a budget transfer is needed. It should be submitted with the Purchase Requisition.

Quotations and Legal Bid Requirements

The guidelines and requirements for all price quotations and legal bids are stated on the form below:

Tax Exempt Certificate

A New York State Tax Exempt Certificate is available below:

* If you need a more accessible version of any of the documents linked to above, please contact Laurie Burns at 845-341-4900.