Tuition Refund Policy

NY State Uniform Refund Policy - Spring 2015

Full Semester Classes Start: January 20, 2015

Per SUNY regulations (8 NYCRR section 602.11), refunds of tuition and fees (if applicable) will be made according to the following schedule:

 

Withdrawal Dates

Full Semester

(Beginning January 20, 2015)

Prior to the first day On or before Friday, Jan. 16, 2015 100% of tuition and fees
During the 1st week Tuesday, Jan. 20 - Monday, Jan. 26, 2015 75% of tuition
During the 2nd week Tuesday, Jan. 27 - Monday, Feb. 2, 2015 50% of tuition
During the 3rd week Tuesday, Feb. 2 - Monday, Feb. 9, 2015 25% of tuition
After the third week On or after Tuesday, Feb. 10, 2015 0%
 

Withdrawal Dates

Half Semester Courses (First Session)

(Beginning January 20, 2015)

Prior to the first day On or before Friday, Jan. 16, 2015 100% of tuition and fees
During the 1st week Tuesday, Jan. 20 - Monday, Jan. 26, 2015 25% of tuition
After the 1st week On or after Tuesday, Jan. 27, 2015 0%
 

Withdrawal Dates

Half Semester Courses (Second Session)

(Beginning March 10, 2015)

Prior to the first day On or before Monday, Mar. 9, 2015 100% of tuition and fees
During the 1st week Tuesday, Mar. 10 - Monday, Mar. 16, 2015 25% of tuition
After the 1st week On or after Tuesday, Mar. 17, 2015 0%

If you decide to not attend after registering, you must officially withdraw.  Students who complete a drop slip (phone calls are not accepted) with Records and Registration by the close of business January 16, 2015 will not incur charges.  Appropriate refunds for paid tuition will only be granted upon the completion and submission of an official withdraw form to the Registrar’s Office, either before the semester start date, or during the published refund period.  All students will incur tuition and fee charges starting January 20, 2015.

Simply notifying the classroom instructor is not sufficient.  Non-attendance does not constitute an OFFICIAL drop. Any student who does not withdraw and remains unpaid at the end of the refund period will be liable for full tuition and fees.  Non-payment does not limit student’s liability.  Student’s are responsible for knowing the deadlines for withdrawal and abiding by them.

Delinquent Accounts

Students will be billed before the  semester begins and at the end of the refund periods.  Paper bills are mailed to the most current address on file, with an electronic copy available through the student’s MYSUNYOrange account.  Students are responsible for maintaining a valid address on file with the College.  Failure to receive a bill does not limit student’s liability.

Students with delinquent accounts are subject to a $50.00 late payment fee.  Any account that remains unpaid will be assigned to a collection agency.  The College will assign the outstanding balance, plus the collection agency fee.  These fees may be between 27-30% of the unpaid balance and are the responsibility of the student, in addition to the principal amount owed to SUNY Orange.

Part-time students who drop and add classes during the refund period will be charged tuition and fees for the credits enrolled and tuition liability and fees on classes dropped.  The only exception will be if the courses dropped and added are the exact same course.  Ex: Eng 101 B dropped Eng 101 F added.

Full-time students who drop and add but remain at full-time status (12+ credits) will be charged the appropriate full-time rate.

Non-Credit Classes

Refund policy will be based upon the start date of the class.  A refund of 100% of tuition and fees for courses dropped prior to the course start date.  On the day the course begins and thereafter no refund will be issued.

TIV Federal Refund Policy

Title IV Federal Financial Aid students who withdraw from the College during the first 60% of the semester will have their financial aid recalculated according to the Higher Education Amendments of 1998, 34 CFR part 668.22.  Some grant recipients may owe repayment to both the institution and the Federal Government as a result of this recalculation.

New Bookstore Credit Process Beginning Spring 2015:

Book vouchers will be available for Federal Aid recipients registered for the Spring 2015 classes.  Bookstore credit will be issued to those students with excess Financial Aid who complete the Book Voucher Request Form.

Download here: Book Voucher Request Form

Students who complete the Book Voucher Request form, should submit the form as directed in the instructions. Students will be notified via their SUNY Orange e-mail account, regarding the status of their request. Students may present their Book Voucher e-mail notification at the cashier in the bookstore to use their voucher. Book vouchers can be used between January 12 through January 30, 2015

Voucher notification e-mails will be sent beginning January 5, 2015. Book voucher requests can be submitted at any time until February 6, 2015. Once submitted, you will recieve an e-mail response within 24 to 48 hours.

All bookstore credit ends on January 30, 2015.

NY State Uniform Refund Policy - Summer 2015

Classes Start: May 26, 2015

Per SUNY regulations (8 NYCRR section 602.11), refunds of tuition and fees (if applicable) will be made according to the following schedule:

 

Withdrawal Dates

First Session

(May 26 - July 2, 2015)

Prior to the first day On or before May 22, 2015 100% of tuition and fees
During the 1st week May 26 - June 1, 2015 25% of tuition
After the 1st week On or after June 2, 2015 0%
 

Withdrawal Dates

Second Session

(July 6 - Aug. 13, 2015)

Prior to the first day On or before July 2, 2015 100% of tuition and fees
During the 1st week July 6 - July 12, 2015 25% of tuition
After the 1st week On or after July 13, 2015 0%
 

Withdrawal Dates

Full Semester

(May 26 - Aug. 13, 2015)

Prior to the first day On or before May 22, 2015 100% of tuition and fees
During the 1st week May 26 - June 1, 2015 75% of tuition
During the 2nd week June 2 - June 8, 2015 50% of tuition
During the 3rd week June 9 - June 15, 2015 25% of tuition
After the third week On or after June 16, 2015 0%

If you decide to not attend after registering, you must officially withdraw.  Students who complete a drop slip (phone calls are not accepted) with Records and Registration by the close of business May 22, 2015 will not incur charges.  Appropriate refunds for paid tuition will only be granted upon the completion and submission of an official withdraw form to the Registrar’s Office, either before the semester start date, or during the published refund period.  All student will incur tuition and fee charges starting May 26, 2015.

Simply notifying the classroom instructor is not sufficient.  Non-attendance does not constitute an OFFICIAL drop. Any student who does not withdraw and remains unpaid at the end of the refund period will be liable for full tuition and fees.  Non-payment does not limit student’s liability.  Student’s are responsible for knowing the deadlines for withdrawal and abiding by them.

Delinquent Accounts

Students will be billed before the  semester begins and at the end of the refund periods.  Paper bills are mailed to the most current address on file, with an electronic copy available through the student’s MYSUNYOrange account.  Students are responsible for maintaining a valid address on file with the College.  Failure to receive a bill does not limit student’s liability.

Students with delinquent accounts are subject to a $50.00 late payment fee.  Any account that remains unpaid will be assigned to a collection agency.  The College will assign the outstanding balance, plus the collection agency fee.  These fees may be between 27-30% of the unpaid balance and are the responsibility of the student, in addition to the principal amount owed to SUNY Orange.

Part-time students who drop and add classes during the refund period will be charged tuition and fees for the credits enrolled and tuition liability and fees on classes dropped.  The only exception will be if the courses dropped and added are the exact same course.  Ex: Eng 101 B dropped Eng 101 F added.

Full-time students who drop and add but remain at full-time status (12+ credits) will be charged the appropriate full-time rate.

Non-Credit Classes

Refund policy will be based upon the start date of the class.  A refund of 100% of tuition and fees for courses dropped prior to the course start date.  On the day the course begins and thereafter no refund will be issued.

TIV Federal Refund Policy

Title IV Federal Financial Aid students who withdraw from the College during the first 60% of the semester will have their financial aid recalculated according to the Higher Education Amendments of 1998, 34 CFR part 668.22.  Some grant recipients may owe repayment to both the institution and the Federal Government as a result of this recalculation.

Bookstore Credit is not available for the Summer sessions.

NY State Uniform Refund Policy - Fall 2014

Full Semester Classes Start: August 25, 2014

Per SUNY regulations (8 NYCRR section 602.11), refunds of tuition and fees (if applicable) will be made according to the following schedule:

 

Withdrawal Dates

Full Semester

(Beginning August 25, 2014)

Prior to the first day On or before Friday, Aug. 22, 2014 100% of tuition and fees
During the 1st week Monday, Aug. 25 - Friday, Aug. 29, 2014 75% of tuition
During the 2nd week Monday, Sep. 1 - Friday, Sep. 5, 2014 50% of tuition
During the 3rd week Monday, Sep. 8 - Friday, Sep. 12, 2014 25% of tuition
After the third week On or after Monday, Sep. 15, 2014 0%
 

Withdrawal Dates

Half Semester Courses (First Session)

(Beginning August 25, 2014)

Prior to the first day On or before Friday, Aug. 22, 2014 100% of tuition and fees
During the 1st week Monday, Aug. 25 - Friday, Aug. 29, 2014 25% of tuition
After the 1st week On or after Monday, Sep. 1, 2014 0%
 

Withdrawal Dates

Half Semester Courses (Second Session)

(Beginning October 15, 2014)

Prior to the first day On or before Tuesday, Oct. 14, 2014 100% of tuition and fees
During the 1st week Wednesday, Oct. 15 - Tuesday, Oct. 21, 2014 25% of tuition
After the 1st week On or after Wednesday, Oct. 22, 2014 0%

If you decide to not attend after registering, you must officially withdraw.  Students who complete a drop slip (phone calls are not accepted) with Records and Registration by the close of business August 22, 2014 will not incur charges.  Appropriate refunds for paid tuition will only be granted upon the completion and submission of an official withdraw form to the Registrar’s Office, either before the semester start date, or during the published refund period.  All students will incur tuition and fee charges starting August 25, 2014.

Simply notifying the classroom instructor is not sufficient.  Non-attendance does not constitute an OFFICIAL drop. Any student who does not withdraw and remains unpaid at the end of the refund period will be liable for full tuition and fees.  Non-payment does not limit student’s liability.  Student’s are responsible for knowing the deadlines for withdrawal and abiding by them.

Delinquent Accounts

Students will be billed before the  semester begins and at the end of the refund periods.  Paper bills are mailed to the most current address on file, with an electronic copy available through the student’s MYSUNYOrange account.  Students are responsible for maintaining a valid address on file with the College.  Failure to receive a bill does not limit student’s liability.

Students with delinquent accounts are subject to a $50.00 late payment fee.  Any account that remains unpaid will be assigned to a collection agency.  The College will assign the outstanding balance, plus the collection agency fee.  These fees may be between 27-30% of the unpaid balance and are the responsibility of the student, in addition to the principal amount owed to SUNY Orange.

Part-time students who drop and add classes during the refund period will be charged tuition and fees for the credits enrolled and tuition liability and fees on classes dropped.  The only exception will be if the courses dropped and added are the exact same course.  Ex: Eng 101 B dropped Eng 101 F added.

Full-time students who drop and add but remain at full-time status (12+ credits) will be charged the appropriate full-time rate.

Non-Credit Classes

Refund policy will be based upon the start date of the class.  A refund of 100% of tuition and fees for courses dropped prior to the course start date.  On the day the course begins and thereafter no refund will be issued.

TIV Federal Refund Policy

Title IV Federal Financial Aid students who withdraw from the College during the first 60% of the semester will have their financial aid recalculated according to the Higher Education Amendments of 1998, 34 CFR part 668.22.  Some grant recipients may owe repayment to both the institution and the Federal Government as a result of this recalculation.

Bookstore Credit will be available for Federal Aid recipients registered for the Spring 2014 classes.  Bookstore credit will be issued to those students with excess Financial Aid and current SUNY orange Student ID.

Dates at the Middletown and Newburgh campuses are August 21 through September 5, 2014.  At the Middletown campus, vouchers are processed at the station outside of the Bookstore on the following dates/times:
Thursday, August 21, 2014 10:00am - 5:00pm
Friday, August 22, 2014 10:00am - 4:00pm
Monday, August 25 - Tuesday, August 26, 2014 10:00am - 7:00pm
Wednesday, August 27, 2014 10:00am - 5:00pm

Beginning Thursday, August 28, 2014 bookstore credit will be available at the Bursar Office.

All bookstore credit ends on September 5, 2014.

Please note the following when applying for a refund:

Full-time students are eligible for tuition refunds only when their semester course load drops below 12 credits. The refund will be calculated by determining the difference between the previous full-time enrollment threshold of 12 credits and the new part-time enrollment and then applying the appropriate refund percentage to the difference in dropped credits.

  • Refund payments are not immediate. Allow approximately six weeks for processing and mailing during the fall/spring semesters and four weeks during the summer/winter sessions.
  • Credit courses eight weeks or less in length are subject to a refund schedule appropriate to the length of the course.
  • A course canceled by the college will be refunded all tuition and fees relative to the cancelled course.

Request for Tuition Credit - Appeal form

A "Request for Tuition Credit" is available to students who feel they warrant an exception to the College's Refund Policies. Exceptions to the college's established policies are not made lightly and will generally be considered only for extenuating and difficult circumstances.

*Please note the new format and new appeal forms, (all links will open in a new window):

Documentation Required - use the form below that best fits your appeal:

Request for Tuition Credit forms are also available at the Bursar Office.

(If you require a more accessible version of the forms above, please contact Student Services Central or call 341-4000)