SUNY Orange

Minutes for May 10, 2004

MINUTES OF THE ORANGE COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES MEETING HELD ON MONDAY, MAY 10, 2004, AT 7:00 PM IN THE MUSIC ROOM, MORRISION HALL, FIRST FLOOR

Present: H. Gareiss, Jr., Chair, R. Glinton, Vice Chair, B. Hodge, A. Anthonisen, D. Boyce, S. Hunter, J. McMahon, J. Wolfe

Absent: A. Garcia, D. Mirro

EXECUTIVE SESSION

At 5:45 pm Chairman Herb Gareiss, Jr. called an Executive session to discuss personnel matters. At 6:10 pm by unanimous consent, the Board closed Executive session to reconvene at 7:00 p.m.

  1. CALL TO ORDER

    At 7:10 pm Chair Gareiss called the meeting to order and noted that a quorum was present.

  2. CONSENT AGENDA

    A motion was made to approve Consent Agenda Items A and B. Item C was moved to Item VII –

    New Business

    McMahon/Glinton
    Unanimous

    1. Approved the Minutes from the regular meeting held on Monday, April 12, 2004 as presented.
    2. Approved the petty cash report for April 2004 in the amount of $11.07.
  3. PRESIDENT’S REPORT
    • President Richards announced that Dr. Carol Eaton, the former President of Clinton Community College, has been approved as the new SUNY Vice Chancellor for Community Colleges. She has a wonderful reputation and will continue to represent community colleges very well.
    • On 5/14 at 12 pm, the College and the Orange County Citizens Foundation will host a luncheon at the Stewart Air National Guard in Newburgh with Chancellor King as the guest speaker.
    • The Strategic Plan Steering Committee will meet with the consultants from JBL Associates to discuss their findings on 5/19 from 2 – 5 pm in the Music Room.
    • On 5/29 at 8 am, the Alumni Association will host their annual Legislative Breakfast in the Commons followed by the 10 am Commencement ceremony.
    • Prior to the 6/14 Board meeting two trees will be planted. The OCCC Association will plant one tree commemorating the Inauguration of President William Richards and the Alumni Association will plant a tree honoring Dean George Shephard.
    • The College’s Board of Trustees/Cabinet Retreat is scheduled for 6/17 from 8:30 am to 2 pm. Agendas will be mailed one week prior to the retreat.
    • The Middle States Report has been mailed to Philadelphia. A few errors of fact were corrected in the report by the Chair of the team. The report will be placed on the Commission on Higher Education’s 6/9/04 meeting agenda. The College’s MSA Steering Committee determined that there are no substantive issues with the report; therefore, we will let the report stand.
    • President William Richards welcomed the newly elected Student Trustee Kenneth Sincerbox, whose term in office begins on 7/1/04. An invitation to attend the Cabinet/BOT Retreat was extended to Ken.
    • Vice President Rule discussed the reorganization at length. Three search committees were formed for the three Associate Vice President positions. The committees continue to meet. Interviews for three finalists for the Associate VP for Health Professions are set for the end of May. For the two other Associate VP positions in Liberal Arts and Business/ Math/Science, Technology, the process of preliminary interviews are now in progress. The reorganization and items impacting the Staff and Chair Association will be brought before the 5/18 Assembly.
    • VP Rule also distributed a summary report and discussed the SUNY proposal for a strengthened campus-based assessment. This issue will also be reviewed at the 5/18 Assembly.
    • President Richards announced that the American Heart Walk held on 4/17 at Middletown campus raised a total of $165,000, with $8,559 of that amount being raised by the College.
  4. REPORT OF THE COLLEGE GOVERNANCE SYSTEM

    Professor Dr. James Lynch, President of the College Governance System reported on the following topics:

    • The college production of Androcles and the Lion was a great success.
    • Appreciation Awards and Milestone Awards ceremony was held on 5/6. Among other honorees, Marty Markovits received an award for 40 years of service to the College.
    • The initial report of the Middle States review team has been received, appraised and returned in preparation for the final report to be issue in June.
    • Most of the members of the newly formed Ad Hoc Committee on Faculty Handbook have been selected and meetings will begin soon. (An adjunct faculty member and a junior faculty member will also serve on the committee.)
    • At the 5/18 College Assembly, a vote will be taken on the College constitution’s amendments discussed at the April Assembly, dealing with making the constitution coincide with the new Academic Reorganization Plan.
    • As of the Fall ’04, the President of Governance will be in attendance at all cabinet meetings.
    • The Executive Committee has approved the formation of a standing committee for recognition and awards of Faculty and Staff. The charge of and composition of the committee will be discussed at the May Assembly.
    • The upwardly spiraling cost of books will be addressed at Assembly by a panel composed of Vice President Manning, Pam Suters and Glen Connolly.
    • Wendy Holmes will discuss the devising of a College Mentoring Program.
    • Mary Warrener, Chair of the Academic Policy Committee, will discuss academic policies concerning online issues and distance learning.
  5. REPORT OF THE STUDENT TRUSTEE

    Student Trustee Donald Boyce announced the following items:

    • The Men’s Golf Team won the Regional Tournament at Grossingers. This is the team’s first regional win in twenty years.
    • The officials from Region XV recognized Paul Rickard and the Boys’ Basketball team with the Sportsmanship Award and also acknowledged Orange County Community College Athletics with the President’s Cup.
    • The computerized entrance assessment exam, Accuplacer, is in place and the renovation of the new testing lab begins on 5/17.
    • The Club Advisors Semi-formal Appreciation Night on 4/26 at Eagle’s Nest was a great success.
    • On 5/17, the original Morrison Hall Tallcase Clock will be delivered to the mansion. The clock’s repair was a gift to the College from the Class of 2003.
    • The Class of 2004 will give the College a gazebo, which will be located on the Alumni Green.
    • At the student government transition meeting, the items discussed included the successful Officers’ Club, Lyceum Series, student participation in the Associate Vice Presidents’ searches and continued efforts on faculty evaluations, recycling and security concerns.
  6. OLD BUSINESS - None
  7. NEW BUSINESS
    • An ad hoc committee on board and college Policy and Procedures manual was formed. Dan Bloomer and Wendy Holmes would review all current and new policy mandated by SUNY, the State and the Federal governments. It was requested that two board members be appointed to assist Wendy Holmes.

      A motion was made to appoint two board members to help develop the Board and College Policy and Procedures Manual.

      Boyce/Hunter
      Unanimous

    • Consent Agenda, Item C – Resolution for Tuition Remission for Evening Adjunct Faculty was discussed at length. Trustee McMahon requested that the resolution be changed by deleting a portion of paragraph two referring to the Faculty Association Contract and rewording that section.

      A motion was made to amend the language to delete the reference to the Faculty Association Contract and replace the wording with "in an effort to include adjuncts in the full participation of campus life, the trustees approve the waiver of tuition for two, credit-bearing courses taken by evening part-time faculty."

      Hunter/Wolfe
      Unanimous

    • During Executive Session, the trustees discussed the expiration of Trustee Arthur Anthonisen's tenure at ACCT. A letter of support from the College Board was requested so that Trustee Anthonisen may continue in his position at NYCCT, at no cost to the College.

      A motion was made to approve the issuance of a letter of support for Trustee Arthur Anthonisen to continue his service to ACCT and NYCCT, at no cost to the College.

      Hunter/Glinton
      Unanimous

    • County Executive Edward Diana has informed the trustees that Trustee Arthur Anthonisen will be reappointed for a second term. A letter of notification will follow shortly.
    • Chancellor King's office notified the College that the Chancellor received the Board Chair's letter requesting that Trustee Steven Hunter be reappointed to the Board. Chancellor King has agreed to support our request to reappoint Trustee Hunter and has spoken with Governor Pataki.
    • Trustee Hunter thanked everyone who has supported him.
    • Since Ada DeGeus, the Director of the Alumni Association, will not be present at the 6/14 Board meeting, President Richards thanked Ada for her twenty years of service, for her excellence in serving the organization and for a job well done. She will be hard to replace.
  8. COMMITTEE REPORTS/AND OR RECOMMENDATIONS
    • Administrative Services Committee - None
    • Personnel and Finance Committee - None
    • Educational Policies and Student Affairs Committee - None
  9. IX. COMMENTS FROM THE PUBLIC
    • Director of the Alumni Association Ada DeGeus announced that the Fall and Spring Phon-a-thon brought in pledges totaling $71,000. She thanked the Board for their support of her and the Alumni Association. She is an alumna and will still come around to visit.
    • Professor Dr. Kathleen Malia, President of the Faculty Association, read a statement to the Board about the Association's concern for due process for their members. Also, she noted the steps that the Association and the College Administration are taking to ensure "fair and just treatment" for their members.
  10. BOARD DISCUSSION

    At 7:50 pm a motion was made (Anthonisen/Hodge) to adjourn the meeting.

    Respectfully submitted,

    Maryann Raab
    Secretary to the President