SUNY Orange

Minutes for April 12, 2004

MINUTES OF THE ORANGE COUNTY COMMUNITY COLLEGE Board of Trustees MEETING HELD ON MONDAY, APRIL 12, 2004, AT 7:00 PM IN THE MUSIC ROOM, MORRISION HALL, FIRST FLOOR

Present: R. Glinton, Vice Chair D. Boyce, B. Hodge, S. Hunter, J. McMahon, D. Mirro

Absent: A. Anthonisen, A. Garcia, H. Gareiss, J. Wolfe

EXECUTIVE SESSION

At 5:45 pm Vice Chair Roberta Glinton called an Executive session to discuss personnel matters. At 6:00 pm by unanimous consent, the board closed Executive session to reconvene at 7:00 p.m.

  1. CALL TO ORDER

    At 7:00 pm Vice Chair Glinton called the meeting to order and noted that a quorum was present.

  2. CONSENT AGENDA

    A motion was made to approve Consent Agenda Items A through C.

    • Hunter/Boyce
    • Unanimous
    1. A. Approved the Minutes from the regular meeting held on Thursday, March 11, 2004 as presented.
    2. B. Approved the petty cash report for March 2004 in the amount of $36.39.
    3. C. Approved the Spring 2004 Semester Day and Evening Adjunct Payroll totaling $1,095,122.58 as presented.
  3. PRESIDENT'S REPORT
    • Middle States Accreditation Visit

    The team addressed fourteen items, but the three most important follow:

    1. Strategic Planning – the team is aware that the College is in the process of formulating a strategic plan, which should be completed within a month.
    2. Self-assessment – the College will review all activities early to establish improvement strategies and progress made in weak areas.
    3. The Middle States team knows that the College is cognizant of its weaknesses and that it is working on the process to satisfy the
      requirements.

    Overall, the accreditation visit was successful. Within a couple of weeks we will receive a report of the MSA findings, which will be responded to quickly regarding the errors of fact. It is anticipated that our College accreditation will be included on the Commission of Colleges June agenda.

    • The President’s Breakfasts with the community take place 4/22 - 5/17. The breakfasts will afford the President the opportunity to discuss the College with members of various communities throughout Orange County. President Richards will request community input on initiatives. Therefore, a web site will be established for community comment.
    • On Thursday, 6/17, the Board of Trustees/Cabinet retreat takes place at the Orange County Arboretum. The strategic initiatives should be completed and trustees will be asked for approval of the plan.
    • At the Phi Theta Kappa Awards Ceremony on Monday, 4/19, two SUNY Orange students, Michelle Clavin and Karla Galazzo, will be recognized as members of the NYS Third Team.
    • Also on 4/19, students Donald Boyce, Josiah Brown and Karla Galazzo will be honored for the outstanding achievements as they receive the Chancellor’s Award for Excellence.
    • Newburgh Branch Campus Update - County Executive Ed Diana has asked the College to develop plans and architect’s schema for the legislators. Trustee Brutus Hodge has done a great job in the Newburgh community gathering support for this venture. We will be working with the college community to determine the programs needed at the branch campus. The timeline for completion of the plans is December 2004. Chancellor Robert King has given the College his support for this project, yet he cautioned the College about renting a facility.
    • An invitation was extended to all present for the upcoming luncheon hosted by the College and the Orange County Citizens Foundation on Thursday, 5/14, at the 105th Air Wing, with Brigadier General Dana Demand and Chancellor Robert King discussing economic development.
    • The College’s leadership conference is set for 5/19 – 5/21 at the Hampton Inn, Middletown. Twenty-six members from a cross-section of the college community will participate.
  4. REPORT OF THE COLLEGE GOVERNANCE SYSTEM

    Professor Dr. James Lynch, president of the College Governance System reported on the following topics:

    • Representation on Standing Committees has been coordinated with the new Divisions structure. The new Divisions met today for the first time and elected faculty and staff to vacant positions on Standing Committees. (The language of the Constitution and By-Laws of the Governance System will change somewhat due to the new academic structure. The amendments pertinent to these changes will be put forth at the 4/19 Assembly.)
    • The Executive Committee has approved modifications to the charges of the Curriculum and Safety Committees and a substantially new charge for the Honors Committee has been developed.
    • President Richards will address faculty and staff concerns about the Newburgh venture at the 4/19 Assembly.
    • The Executive Committee will oversee the formation of a group to re-write the Faculty Handbook, coordinating it with the Student Code of Conduct, the Academic Policy Manual and other publications.
    • The upwardly spiraling price of books will be discussed at the May 18 Assembly.
    • The Administrative Professionals Appreciation Breakfast is scheduled for 8 am on Wednesday, 4/21.
    • The College Appreciation Awards are set for Thursday, 5/6.
    • Congratulations to Lori Schneider, Bob Misiak and Diane Bliss for a job well done with the Middle States self-study report.
  5. REPORT OF THE STUDENT TRUSTEE

    Student Trustee Donald Boyce highlighted the following items:

    • The Student Life Office trip to Disneyworld was a success. Eighty-two individuals participated. Student Life will continue with this trip again next year.
    • Fifteen members from student government met with the Middle States Accreditation team.
    • The student senate will meet with John Aherne to discuss their concerns about campus lighting and visibility problems.
    • At the Admissions Receptions, attendance was good with 150 participants. The last reception is next week.
    • Student Trustee Boyce will attend the Student Assembly Conference this weekend
    • The American Heart Walk will be on campus on Saturday, 4/17.
    • Baseball and softball season has begun.
  6. OLD BUSINESS - None
  7. NEW BUSINESS – None
  8. COMMITTEE REPORTS/AND OR RECOMMENDATIONS
    • Administrative Services Committee – None
    • Personnel and Finance Committee – None
    • Educational Policies and Student Affairs Committee – None
  9. COMMENTS FROM THE PUBLIC
    • Director of the Alumni Association Ada DeGeus invited the trustees to attend the Annual Legislative Breakfast at 8 am on Commencement morning.
    • Professor Dr. Kathleen Malia reported that the Faculty Association is continuing negotiations and the membership is grateful for the rollover this year. The negotiating team is hopeful for a resolution to negotiations by Fall 04.
  10. BOARD DISCUSSION

    At 7:45 pm a motion was made (Boyce/Mirro) to adjourn the meeting.

    Respectfully submitted,


    Maryann Raab