How to view Transfer Credits Awarded

  • Log into MYSUNYORANGE
  • Select Banner College Information on the left hand side
  • Student and Financial Aid
  • Student Records
  • Academic Transcript
  • On the top of the transcript you will see which transfer credits were accepted

Transfer Credit Evaluation Process

General Transfer Credit Requirements

If you are a student who has completed college level coursework at another college or university, you will need to submit official transcripts to the college no later than:

  1. the end of your first semester (or re-admitted semester) at SUNY Orange for prior coursework taken, or
  2. if taking coursework concurrently at another institution or over a summer session while also a student at SUNY Orange, no later than the end of the following semester after the coursework was taken.
    • Before registering at another institution a Permission to Attend form should be filled out and submitted for approval. This is the only way to guarantee the course(s) will be taken in transfer toward your current program of study. Permission to Attend forms should be submitted to Student Services Central at either campus.

It is SUNY Orange’s policy to only transfer in credits that are applicable to the student’s current degree or intended degree in the case of our health profession programs. In general, the maximum number of credits transferred in is 30 applicable academic credits plus 2 physical education credits. If, however, the student is active military personnel, the college will allow up to 45 applicable academic credits plus 2 physical education credits.

All transfer credit is evaluated on a course by course basis regardless of mode of delivery.

Only courses in which the student has received a grade of at least “C” will be considered for transfer credit. Courses and credits, but not grades, are accepted. A student’s CumGPA at SUNY Orange is calculated based upon course work at SUNY Orange only. Transfer credits from other institutions do not affect the CumGPA. Some time limits apply to transfer credit eligibility for certain degree programs and this determined at the time of the evaluation. Certain degree programs have time limits placed on transfer credit eligibility and this is determined at the time of the evaluation.

Academic Credit Transfer Process

To have a course accepted as transfer for an equivalent to an existing SUNY Orange course, the course content, learning outcomes, and length/time of instruction of the course will be the primary determining factors to its transferability. While credits earned at an institution either accredited for post-secondary by one of the six regional accrediting agencies (e.g. Middle States Association) or by the New York State Board of Regents more readily transfer than others, SUNY Orange does not determine transferability exclusively on the basis of the sending institution’s accreditation.

However, the institution must be accredited for post-secondary by an agency the USDE recognizes and if the institution is not accredited by one of the above regional or state agencies, a complete course syllabus may be required to determine transferability rather than the usual brief catalog course description. This will result in slower turnarounds of such evaluations.

SUNY Orange transfer credit evaluators use College Source’s TES (Transfer Evaluation System) the most comprehensive database for college catalogs and course descriptions. However, some institutions choose not to share their catalog information with College Source, while others do not provide adequate course descriptions to determine if the course content and learning outcomes are a match. In these cases, the Records and Registration Office may request either a more detailed course description or course syllabi to assist in determining the transferability of the course(s) in question.

Whenever the situation requires a more complete course description or a detailed course syllabus, it is the responsibility of the student seeking the transfer credit to obtain copies from the prior institution and provide this information to the Records & Registration Office.

Credit by Examination Process

Transfer credit may also be granted based upon standardized exams such as Advanced Placement (AP), College-Level Examination Placement (CLEP), Military work completed or for credits earned at a college or university outside of the United States upon receipt of the required official documentation.

Advanced Placement (AP)

Transfer credit may be awarded to students who have taken the appropriate Advanced Placement examination (AP) and earned a minimum score of “3” as certified by an official score report sent from The College Board.

In some instances, granting transfer credit must be approved by the chair of the appropriate department. For example, final determination in awarding any transfer credit for English is by the English Department Chair based upon a review of the essay or writing sample provided by the student.

College-Level Examination Placement (CLEP)

Transfer credit may be awarded to students who have credits that are earned through the College-Level Examination Program (CLEP) provided that the student has taken the appropriate CLEP examination and earned a minimum a score of “50” as certified by an official score report sent from The College Board.

In some instances, granting transfer credit must be approved by the chair of the appropriate department. For example, final determination in awarding any transfer credit for English is by the English Department Chair based upon a review of the essay or writing sample provided by the student.

Foreign/Military/Other

College or University outside of the United States

Credits earned at a college or university outside of the United States may be accepted for evaluation, but must be accompanied by an official translation done by an agency for international academics such as World Education Services (WES), Educational Credential Evaluators or an equivalent professional credential evaluation organization.

Transfer credit may not be awarded for English based upon course work done outside of the United States. In some instances, granting transfer credit must be approved by the chair of the appropriate department.

Military

Credits earned through military service are evaluated according to the recommendations of the American Council on Education Registry (ACE). Transfer credit may be awarded when determined to be applicable to the curriculum. Appropriate military documents and must be submitted to receive transfer credit. In some instances, granting transfer credit must be approved by the chair of the appropriate department.

Appeal Process

If after obtaining a transfer credit evaluation a student wishes to appeal the evaluation, they may do so by making an appointment with the Registrar. If the student is not satisfied with the Registrar’s decision, they may appeal to the appropriate Department Chair within 10 business days after the Registrar’s appeal decision is made. If the student wishes to appeal a Department Chair’s decision, they may do so to the appropriate Associate Academic Vice President within 10 business days of being informed of the chair’s appeal decision. The decision of the appropriate Academic Associate Vice President is final.

In addition to the above, SUNY has established policies to guarantee the transfer of credits for general education courses and courses taken in the first two years in the most frequently transferred majors. These policies guarantee that general education credits and credits in the primary courses in the most popular disciplines transfer throughout the system.

If a student does not agree with your SUNY college's decision on the granting or placement of credit earned at a prior SUNY institution, you have the right to submit an appeal to SUNY Orange’s transfer campus representative which is the Vice President of Academic Affairs or their designee.

The student should be prepared to provide reasonable material to support their case, such as the course description or syllabus in question. The campus transfer representative will explain the process and let the student know exactly what materials are needed.

Once all of the required information is received, the expectation is that the transfer appeal representative will provide the student with a written response within 15 business days. If the decision finds merit to change the course to meet a major requirement, the representative will notify the student, the chairperson and/or program coordinator, and will see that the change is made to the student’s record.

If the decision is unchanged, or the student has not received a response in 15 business days, the student may take their appeal to the SUNY System Provost by submitting the Student Transfer Appeal Form along with requested materials.

The SUNY Provost will respond to the student’s appeal within five business days from receipt of the completed appeal application. If the decision finds merit to change the course to meet a major requirement, the receiving institution will be notified to take appropriate action.

Remember, this additional appeal process is only available when a student challenges SUNY Orange’s decision not to transfer in credit earned at another SUNY institution.