How to obtain a transcript

Official Transcripts contain a record of all courses, grades and degrees received at SUNY Orange. Transcripts are sent to other parties such as colleges, prospective employers, or government agencies at the request of the student and payment of the required fee.

NOTE: Transcripts will not be released if there is a hold on the student account.

Available Transcript Request Methods:

Online Transcript Ordering:

NEW! SUNY Orange is pleased to offer students and alumni the convenience of requesting and paying for Official Transcripts via the National Student Clearinghouse:

Click to order Online Transcript

Enhanced Service:

  • Expedited Service: your order will be processed in 3 business days from the date we receive your authorized request (unless during peak periods)
  • 24/7 availability
  • Automatic Status updates via emails and text messages (request received, completed, authorized, mailed, etc).
  • On–Demand Online order tracking
  • Credit and Debit cards accepted ($7.25 which includes a $2.25 processing fee)
  • State of the art security
AMEX, Master Card, Visa, Discover, Diners accepted

To ensure the security and confidentiality of sensitive information being transmitted over the Internet, the Clearinghouse protects its customers by using Secure Socket Layer (SSL) technology provided by the VeriSign Secure Site Program. SSL encrypts/unencrypts the data before the Server/Client sends or receives transmissions. Click to Verify - This site has chosen a VeriSign SSL Certificate to improve Web site security

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By Mail or In-Person Transcript Requests

Transcripts are mailed within a week of the request, in order of receipt, except for peak periods at the beginning and end of each semester. At those times, volume may require two or three weeks for processing. Transcripts should be requested well in advance of the required receipt date. Requests must be signed by the student, authorizing release of transcripts, and include the transcript fee of $8.00 per copy.

Please be advised that institutions and agencies requesting transcripts will not consider them official unless mailed directly from Orange or hand delivered in a sealed envelope marked "unofficial if seal broken".

You can email the Office of Records and Registration at for more information, or you may print the Transcript Request Form (Fillable PDF).
  • Please complete a separate request for each address where you wish a transcript sent.
  • Records and Registration
    Phone (845) 341-4155
    FAX: (845) 342-8662
  • Print and Mail, with $8.00 fee per transcript to:

    Orange County Community College
    Attn: Records & Registration / Transcripts
    George F. Shepard Student Center, 3rd Floor
    115 South Street
    Middletown, NY 10940

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By Fax

You may also request a transcript by FAX at (845-342-8662) by filling out the Transcript Request form or writing a letter which contains:

  • Full Name (including any formal names)
  • Student ID Number (A Number)
  • Current Home Address
  • Daytime telephone Number
  • Year of graduation or dates of attendance
  • $8.00 fee per Official Transcript
  • Address where transcript is to be mailed
  • Request must include your signature

*When requesting by fax please include credit card type, number and expiration date for the $8.00 transcript fee.

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Transcript Request Form (Fillable PDF) «
(The form will open in a new window)

Request for Duplicate Diploma

If at any time your diploma is lost or damaged you can order a duplicate diploma. The fee for a duplicate diploma is $20.00. Please allow six to eight weeks for processing.

*Please note the duplicate diploma will say duplicate on it and will be ordered with the same name as your original diploma.