SUNY Orange

Steps to credit registration

What must I do to register for credit courses at SUNY Orange?

DEGREE SEEKING (MATRICULATED) STUDENTS
A matriculated student has been accepted for admission to the college in an approved degree or certificate program and is eligible to apply for financial aid. Matriculation is mandatory once a student has completed 11.5 credits. Students who want to or who must matriculate should:

Begin with Step 1.

NON DEGREE-SEEKING (NON-MATRICULATED) STUDENTS
A non-matriculated student has received a high school diploma or GED but has not applied or been accepted for admission to the college. A student can complete up to 11.5 credits as non-matriculated courses taken while non-matriculated may later count toward a degree, however, the student will not be eligible for financial aid as non-matriculated.

Begin with Step 3.

STEP 1: ADMISSION, READMISSION AND ASSESSMENT

Admission is open to all applicants who are graduates of an accredited high school or recipients of a state high school equivalency diploma. Students without a high school diploma may qualify for admission into the 24 College Credit Hour Program.

Readmission is for former SUNY Orange students who have not attended for one semester or longer.

For applications or information about the 24 College Credit Hour Program contact the Admissions Office at (845) 341-4030.

First-time degree-seeking students participate in a required Course Placement Assessment to determine skill levels in reading, writing, and mathematics. All students taking the Course Placement Assessment are required to pay a $25 non-refundable fee prior to taking the test. If the student enrolls at SUNY Orange, payment of this fee can be applied toward tuition. Transfer students who have successfully completed a college level English or Math course with a C (2.0) or better may apply for a waiver of Assessment. Waiver of the the Course Placement Assessment does not guarantee transferability of the credits.

For further information on dates and times of the Course Placement Assessment and/or to apply for a waiver of assessment, please contact the Advising and Counseling Center at (845) 341-4070.

Note: Students enrolled in the 24 Credit Hour Program who are seeking financial aid are required to take this assessment in order to satisfy the Title IV Ability to Benefit requirements.

» Admissions web pages

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STEP 2: FINANCIAL AID

A variety of Financial Aid programs are available to qualified degree-seeking (matriculated) students enrolled in approved programs of study. All students requesting aid must complete, on an annual basis, a Free Application for Federal Student Aid (FAFSA).

Upon submission of a completed FAFSA, a student who is a resident of New York State will receive a pre-printed TAP Application from Higher Education Services Corporation (HESC). If the student will be attending full time, this application must be completed and returned to HESC to receive TAP consideration.

To avoid delays and to ensure having the financial aid available to assist with payment of tuition and fees, students should begin the application process by filing the appropriate academic year FAFSA as soon as possible. Students who file this application for the Summer and Fall semesters need not reapply for Spring .

For further information about aid programs, contact the Financial Aid Office at (845)341-4190.

Before any financial aid will be awarded:

Final official high school transcript or GED must be on file with the Admissions Office

OR

Ability to Benefit requirement must be met (see Advising and Counseling Center).

» Financial Aid web pages

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STEP 3: IMMUNIZATION

New York State Law requires that all students born on or after January 1, 1957 who wish to enroll for six or more credits in any given semester provide proof of immunity to Measles, Mumps, and Rubella.

In addition, all students, regardless of age, must sign and return the Meningitis Response Form. See instructions in this course schedule.

All vaccinations must be with live virus given 1968 and on or after the student's first birthday to be acceptable.

See Immunization Record Form in the printed college course schedule or download it from the schedule on the web site.

For questions about immunization requirements and acceptable documentation contact the Health Services Office at (845) 341-4870.

Immunization records must be on file in Health Services prior to registration (Step 4).

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STEP 4: ADVISEMENT AND REGISTRATION

Currently enrolled degree seeking students must meet with and obtain permission (signature) from their assigned advisor to schedule classes each semester. Office hours are posted by each faculty member's office door. Please refer to the steps for in-person and online registration at the Advising and Counseling website

Priority registration is available for currently enrolled students; check the schedules for each semester for exact available dates.

For students with official majors in the Health Professions Programs and who have completed 30 credits or more, some dates for priority registration are also posted; check the schedules for dates.

New matriculated students will be invited to early register at a slightly later available date with advising at the Advising and Counseling Center, provided they have been assessed and present proof of immunization; please check the schedules for dates.

Readmitted students can early register with the assistance of their advisor or the Counseling Center; please check the schedules for dates.

Non-matriculated students do not need the signature of an advisor and can early register according to the date in the schedule for the semester they wish to register for. Students interested in advisement should contact the Advising and Counseling Center at (845) 341-4070.

Registration for all students is listed in the schedule for each semester.

Late registration for all students continues until a pre-arranged date for each semester, usually through the first week of classes.

For more information regarding registration dates and times, please contact the Registration Office at (845) 341-4140.

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STEP 5: PAYMENT

The payment due date is published in the course schedule on the Tuition and Fees page.

To complete the payment process, all students must submit payment, a signed Statement of Account, and proof of legal residence. Please see the Residence Instructions printed in this publication for information on the requirements.

Payment options include: cash; check; money order; VISA; MasterCard; Discover; finalized Financial Aid, Financial Aid deferments; third party vouchers; or the TuitionPay plan. Please note: Cash not accepted at the Newburgh Extension Center. The TuitionPay Plan is not available for summer semesters.

**Pay on-line** Access our website at www.sunyorange.edu. Click and select the following: Current Students; Bursar; Payment Options; On-Line payment. Follow the helpful instructions. A small convenience fee is charged for all on-line payments.

*Please note* Credit card payments are accepted by mail, in person or on the web. The Bursar office does not accept credit card payments by telephone.

For TuitionPay payment plan information, please call 1-800-635-0120 or the Bursar Office at (845) 341-4830. Submit the enrollment form with the first payment (1/4 of tuition and fees) and the $35 enrollment fee by the payment due date. Students can also enroll and make the first payment electronically at the TuitionPay website: www.tuitionpay.com.

Starting on the payment due date each semester, payment, a signed Statement of Account and proof of residence are required on the day of registration.

Students registering who do not complete the above will have their registration schedule deleted.

Students can obtain or update their College ID or parking permit by presenting their paid receipt at the Student Activities Office.

The schedule of tuition and fees is available in this publication and at the bursar's web page.

To qualify for New York State resident tuition rates, a student must have maintained a legal residence in the state for one year and in the county for six months both immediately preceding the day of the semester. Proof of residence must be submitted at the time of registration.

An application for Certificate of Residence, along with the instructions for filling it out, can be found in the course schedule publication, or downloaded in PDF format at the bursar's web site. The instructions for filling it out online can be found here: http://www.sunyorange.edu/bursar/residency_instructions.shtml

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STEP 6: CHANGES TO SCHEDULE *

A Drop/Add occurs when students who have completed registration make changes to their schedules. For degree-seeking matriculated students, an advisor’s signature is required.

Student may add open semester courses and/or change sections with the signature of an advisor until the deadline published in the semester's course schedule; after that deadline, the instructor’s signature, department chair’s signature and the registrar's signature is also required. Check each schedule for exact date.

Fees may be charged for dropping and adding courses. See the schedule for exact fee amounts.

Students seeking to register for a closed (filled to capacity) class are required to obtain permission from the instructor, the department chair and the registrar.

Students may drop a course by the deadlines listed in the Registration Calendar in this bulletin.

Important: Students who decide not to pay or attend after they have already registered for classes must complete a Drop/Add form in the Records and Registration Office. Students will incur a tuition liability if they fail to withdraw on or before the start date of the semester.

* Students who have unmet financial obligations to the college or who have failed to comply with college requirements, such as proof of immunization, will not be permitted to register, receive or send transcripts, or provide proof of enrollment to other agencies/institutions until the stop/hold is cleared with the issuing office.

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Three Ways to Register

IN-PERSON BEST OPTION MAIL-IN PHONE-IN

Currently Enrolled DEGREE-SEEKING (Matriculated) and Readmitted Students:

Bring signed, completed Registration Card to the Records and Registration Office.

If required, bring Certificate of Residence Form to Bursar Office.

New DEGRE-SEEKING (Matriculated) Students:

Submit Immunization documentation to the Health Services Office.

Bring signed, completed Registration Card to the Records and Registration Office.

Bring Certification of Residence Form to Bursar Office.

Non-DEGREE-SEEKING (Matriculated) Students:

If new, and registering for 6 or more credits, submit Immunization records to the Health Services Office.

Bring completed Registration Card and completed Personal Data Sheet for Non-Matriculated Students to the Records and Registration Office.

If required, bring Certificate of Residence Form to Bursar Office.

NOTE: Mail-In is an option available for student convenience. However, if mistakes were made in completing the forms of if conflicts occur, resolving problems can take more time than an in-person visit.

Currently Enrolled DEGREE-SEEKING (Matriculated) Students and Readmitted Students:

Mail completed Registration Card signed by advisor and if required, Certificate of Residence to the Records and Registration Office. Use MasterCard, VISA, Discover, or send check or money order payable to SUNY Orange for payment.

New degree-seeking (Matriculated) Students:

Can not register by mail. Must register in-person.

Non-degree-seeking (Matriculated) Students:

Mail in completed Registration Card, completed Personal Data Sheet for Non-Matriculated Students, and if required, Certificate of Residence Form to Records and Registration Office. If new, and registering for 6 or more credits, also mail completed Student Immunization Record Form.

Use MasterCard, VISA, Discover, or send check or money order payable to SUNY Orange for payment.

This option is only available to:

Non-Degree Seeking (Matriculated) Students who were registered for the previous semester.

Phone (845)341-4140 Monday through Thursday,9am - 8pm, and Friday 9am - 5pm; some Wednesdays, 9am - 8pm. Phone registrations will be accepted and processed for those students who provide a valid MasterCard, VISA or Discover number. PLEASE REFER TO DATES IN APPROPRIATE SCHEDULE.


Be prepared to provide course and cost information.

* Be sure to refer to the Registration Calendar, Steps to Registration, Registration Card, Certificate of Residence, Student Immunization Record Form, and Personal Date Sheet for Non-Matriculated Students provided in every course schedule.

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